changed:
-
Timeframe for the 59th Trans Europe Halles-meeting at Buenaventura
 Castelfranco Veneto 5th-8th of May 2005

January 2005

 General outlines, forming of working-groups, making the topics more 
specific. Birgitta has already started to contact centres for the different 
topics to see if they are interested in being in charge of one topic or 
another. Each centre/participant appoint themselves to be in whatever 
working-group they find most interesting. A document about what will be 
discussed in each working-group is written by the groupleader and sent out 
to the people in the group before the meeting. That way the working-groups 
can achieve really practical results during the four days of the meeting. 

 Delegate responsibilities and make a clear division of labour (if not done 
already), i.e. for food, transport, layout of the program, guided tour of 
Buenaventura, excursion to Venice etc.

Mon 17th of January / Mon 24th of January

 Official invitation with a preliminary program and information about 
conference-fee is sent out to all TEH centres, friends and guests. This 
document should also contain information about how to get to Castelfranco 
the easiest way, informing about different possibilites concerning airports, 
trains, going by coach, going by car etc. A special invitation should also 
be sent to local media, culture politicians and special guests.

 This first official invitation should clearly state how much it will cost to 
participate in the meeting

 1. Participation-fee for members                ? Euros

 2. Food and excursions                                ? Euros

 3. Participation-fee for friends                        ? Euros

 4. Participation-fee for guests                        ? Euros

February 2005

 Working on the logistics. Making sure that all plans (and all plan B:s) work 
logistically taking in to account how many participants the meeting will 
host (as centres are now starting to send in their confirmations). Working 
with excursions, lunches, preparing the TEH-buffet and things surrounding 
it. (i.e. games á la Bogen) Preparing a TEH-trip to Venice Sunday the 8th of 
May. Working on the schedule so that we are sure that each working-group has 
some space they can be in.

Fri 25th of February

 Deadline to confirm how many people from each centre that are coming. The 
confirmation should contain arrival- and departure info; the centres that 
book their trips on the Internet could just forward a copy of their 
booking-receipt via email. This way we will not only have all the 
information gathered but also a chance to show how much money is spent 
within TEH for future budget reference. The deadline also concerns friends 
of TEH and guests that intend to participate.

March 2005

 Making sure everything is under control with the working-groups, that all 
relevant information has been sent out about them and that all participants 
have chosen a working-group. Checking and follow-up of local media response. 

 Trying to engage media and make them realise the importance of the meeting.

Mon14th of March

 An updated program with more details is sent out to all TEH-centres. Late 
confirmations are bound to come in.

April 2005

 The month of creative panic-feelings. After taking a deep breath everything 
will fall into place.

Mon 11th of April

 The final, beautifully designed program is sent out.

May 2005

 This is it!
 Thurs 5th - Sun 8th of May
 The meeting takes place!

Wed 11th of May

 Mental hangover + starting the evaluation.